Tired of wasting time scheduling courses, making communications to students and tracking payments? Choosing the best language school management software is a key step in reducing the time you spend on all those time-consuming and repetitive tasks that typically characterize the daily activities of a school.
To continue to progressively improve the quality of education and expand the business, your language school must become smart. The digital age offers a range of innovative tools to boost productivity and keep everyone in the loop: why not use them?
A language school management software is a computer system designed to handle day-to-day administrative tasks of learning centers. Specifically, it is used to manage all operations involving the school, its students, teachers, classes, admissions, etc.
To sum up, a language school management software should help you in planning, organizing, directing, monitoring, supervising, and evaluating the various aspects of a school's life.
Language school management software can broadly be of two types: web-based or app-based. The former are generally more flexible and offer the opportunity to access anytime, anywhere.
Over the past three years, the education market has changed significantly. At the toughest time of Covid restrictions, when students and teachers were forced to stay indoors, the supply of fully online courses sputtered. Health restrictions were accompanied by significant technological development, which led to learning management systems (LMSs) becoming everyday tools for millions of people.
For these reasons, the language learning process has changed quite a bit in the last period. Lessons (whether they are online or physical, asynchronous or synchronous) are now more personalized and interactive: a natural evolution for language learning. And then there is everything that revolves around the classroom: students expect to be able to pay online in just a few clicks and check their schedule at any time of the day, teachers want to check on their hours and earnings, track their students’ performance, and so on.
These are just some of the needs that lead more and more language schools to look for excellent management software to accompany their teaching activities. Organizing as well as possible all the activities that can affect a busy language school is a key aspect of growing and keeping students, parents, and teachers satisfied.
In this article we have grouped together the best software for managing a language school. Find out which features are most important to you and, if you already have one, whether it is worth changing. While you're here, don't forget to take a look at Edugo.AI, a solution used by many schools across the globe to create lessons and quizzes in just a few minutes through the power of artificial intelligence.
Edugo.AI is an all-in-one platform, where you get not just the school management system, but also the LMS and live classes. It started out as a software that harnesses the power of artificial intelligence to make language learning more efficient, so you may not find some features that “pure” management softwares have. However, the features that allow you to accomplish the day-to-day administrative tasks of your school are all there.
In fact, the school manager feature lets you track:
Edugo.AI is available in four different subscription plans to suit any business: Starter ($9/month), Teacher Pro ($79/month), Small Language Business ($249/month), and Enterprise. The basic plan already has most of the administrative functions.
Teachworks promises to simplify frequent administrative tasks thanks to several time-saving features. The system allows you to create predefined groups of students, to make schedule assignment easier, and customize/automate notifications. With the ability to flag incoming classes with emails and text messages, no-shows are minimized. The functions related to invoices are very extended: they can be easily created, customized and translated. When lessons are added to the calendar, the system automatically calculates teacher hours and earnings. Teachworks allows integration with your Stripe, Mailchimp, Zapier, and many other accounts.
Teachworks pricing starts at a minimum of $16.49, plus $0.25 per student lesson. Plans that require a higher fixed price charge less per student lesson. Therefore, to understand whether Teachworks is worthwhile from an economic standpoint, you need to have a very good idea of how many students you plan to have each month and possibly plan for admissions.
Demiks is a language school management software developed in Montreal, Canada. Like other platforms in this ranking, it helps schools and freelance teachers in managing daily administrative work such as follow ups with prospective students, mass email communications, student attendance and more. Very interesting is the school marketplace feature, which helps potential students find your school and allows you to boost your reputation through reviews.
Demiks Admin is the only software in this ranking that offers a free plan (in fact, no credit card is required to sign up) with rather extensive features. The standard plan is $29.99 per month.
Ayotree began as a platform for small language schools in developing countries, and then became a management software for all types of schools. It is an all-in-one product: it offers School Informazion Management System (SIS), virtual classrooms, online billing, and everything you need to administer your school. Customer service is available in six languages, and discounted subscriptions are offered for some nonprofit organizations.
Small schools will receive much value as early as the standard plan ($22 per month if paid annually), with a one-month free trial. Ten students are included in this plan; the cost of 10 additional students is $1 per month. Only customers on the Premium, Franchise and Marketplace plans can replace the Ayotree logo with their own.
Teach'n Go is a robust and easy-to-use school management software developed to save time and improve productivity. The platform is suitable for schools of all sizes and types, accessible from any device and available in 16 languages.
Teach'n Go plans start at $39 per month for 50 students. The free period is 7 days.
Choosing a management software for your school can be tricky, so we recommend taking a few minutes to jot down a list of features your school cannot do without. But remember: a good language school management software is not the only cloud-based platform that can save you time. Also choose an LMS that makes it easier for your teachers to create courses, improving your school’s productivity, and that boost your student’s motivation by keeping them engaged with tailor-made lessons.
Keep your student retention rates high with smooth user experience along all stages, from admission to learning and assessment.